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Air Bar Vibe 2 Returns and Credit Notes Checklist 2026
Published 2026 · VapeWholesaleHub trade desk
A clear returns and credit process on Vibe 2 protects the relationship when something goes wrong.
The Vibe 2 has settled into a stable position in the range, which makes returns and credit notes the natural next question for distributors.
The most common mistake is optimising for the first order instead of the fourth, which is where Vibe 2 economics actually settle.
Why returns and credit notes matters on the Vibe 2
Distinguish between a defect claim and a change of mind before agreeing any action.
Cash flow is the quiet constraint behind returns and credit notes: the cheapest option is rarely the one that frees the most working capital.
Credit notes should reference the original invoice line to keep accounting clean.
Reference specification
| Item | Value |
|---|---|
| Model | Vibe 2 |
| Brand | Air Bar |
| Category | Pricing |
| Battery | 500 mAh |
| Output range | 5-25 W |
| Capacity | 4.0 ml |
| Charging | Magnetic dock |
| Coil options | 1.0 / 1.2 ohm |
| Carton quantity | 200 units |
Agreeing who pays return freight in advance avoids most disputes.
Practical notes for buyers
Keeping a short internal note on returns and credit notes for each SKU pays for itself the first time a dispute arises over the Vibe 2.
Keeping a short internal note on returns and credit notes for each SKU pays for itself the first time a dispute arises over the Vibe 2.
Checklist
- Check carton quantities against the commercial invoice line by line.
- Verify that artwork matches the approved compliance template.
- Confirm the exact configuration in writing before the deposit is paid.
- Record the arrival condition with photographs on the day of delivery.
- Review the reorder point after one full selling cycle.
- Retain one sealed sample carton from every batch for reference.
Commercial terms
Payment history is the single most reliable route to better terms, more than total annual volume.
Most long running accounts settle into a rhythm of monthly top ups with one larger seasonal build per year.
| Volume tier | Indicative unit level | Lead time |
|---|---|---|
| Carton (112 units) | Tier 1 | 7-12 days |
| Pallet (1583 units) | Tier 2 | 14-21 days |
| Container (13864 units) | Tier 3 | 21-30 days |
Frequently asked questions
Who pays return freight on a Vibe 2 defect claim?
For confirmed defects the supplier normally covers it; agreeing this in writing before shipment prevents arguments.
Can several models be mixed in one shipment?
Yes, mixing models and flavours within a carton or pallet is common and usually helps first time buyers test demand.
What happens if a batch fails inspection?
The agreed procedure normally covers replacement of affected units or credit against the next order, documented before shipment.
Is documentation provided for customs?
Commercial invoice, packing list and the relevant certificates are supplied; the importer's broker handles the declaration.
Final word
The buyers who do this well are not luckier; they are simply more consistent about the basics.
Trade enquiry
Quotations, samples and artwork files are available on request. Please state model, quantity per SKU, destination and target delivery window.