Home › Pricing › Vibe S
Air Bar Vibe S: Returns and Credit Notes for Distributors
Published 2026 · VapeWholesaleHub trade desk
A clear returns and credit process on Vibe S protects the relationship when something goes wrong.
There is no shortcut on returns and credit notes: the Vibe S rewards preparation and punishes improvisation.
Retail staff rarely ask about returns and credit notes directly, but their questions almost always lead back to it.
Why returns and credit notes matters on the Vibe S
Distinguish between a defect claim and a change of mind before agreeing any action.
Documentation is not paperwork for its own sake; on returns and credit notes it is the difference between a clean clearance and a delayed one.
Credit notes should reference the original invoice line to keep accounting clean.
Reference specification
| Item | Value |
|---|---|
| Model | Vibe S |
| Brand | Air Bar |
| Category | Pricing |
| Battery | 400 mAh |
| Output range | 8-40 W |
| Capacity | 5.0 ml |
| Charging | USB-C fast charge |
| Coil options | 0.4 / 0.6 ohm |
| Carton quantity | 240 units |
Agreeing who pays return freight in advance avoids most disputes.
Practical notes for buyers
Retail staff rarely ask about returns and credit notes directly, but their questions almost always lead back to it.
Documentation is not paperwork for its own sake; on returns and credit notes it is the difference between a clean clearance and a delayed one.
Checklist
- Request batch photographs and a packing list prior to shipment.
- Verify that artwork matches the approved compliance template.
- Record the arrival condition with photographs on the day of delivery.
- Retain one sealed sample carton from every batch for reference.
- Check carton quantities against the commercial invoice line by line.
- Agree in advance who pays for return freight on a defect claim.
Commercial terms
Commercial terms are usually agreed in three parts: a deposit on confirmation, a balance before shipment and a stated validity window.
Freight terms should be named explicitly, because an unclear incoterm is the fastest way to lose a relationship.
| Volume tier | Indicative unit level | Lead time |
|---|---|---|
| Carton (55 units) | Tier 1 | 14-21 days |
| Pallet (1031 units) | Tier 2 | 7-12 days |
| Container (6530 units) | Tier 3 | 21-30 days |
Frequently asked questions
Who pays return freight on a Vibe S defect claim?
For confirmed defects the supplier normally covers it; agreeing this in writing before shipment prevents arguments.
Can several models be mixed in one shipment?
Yes, mixing models and flavours within a carton or pallet is common and usually helps first time buyers test demand.
Do you support long term supply agreements?
Yes, rolling agreements with defined review points work better for both sides than rigid annual commitments.
What happens if a batch fails inspection?
The agreed procedure normally covers replacement of affected units or credit against the next order, documented before shipment.
Final word
None of this is complicated, but it does need to be written down and reviewed on a schedule.
Trade enquiry
Quotations, samples and artwork files are available on request. Please state model, quantity per SKU, destination and target delivery window.
Related reading
- Product Recall Procedure Guide for Air Bar Click Air
- Air Bar Flux Plus Bundle and Promotion Planning for Bulk Buyers
- Air Bar Vibe Pro Currency and FX Exposure Insights 2026
- How to Source Air Bar Zen Lite: Battery and Charging
- Air Bar Click Air Coil Compatibility Checklist 2026
- Air Bar Aero 4: Distributor Agreement Terms for Distributors